Export packaging: production handover guide

Coordinate artwork, order quantities, roll or pouch identification, packing and dispatch information for an overseas flexible packaging order.

Application and work scope

For overseas packaging orders, HUAYN coordinates artwork and production requirements with the customer's agreed packing and delivery arrangements.

Begin with the destination, required delivery date and quantity for each design. Identify who approves files, shipment information and changes to the order.

Keep production and shipment references aligned

Use the same design and order identifiers on the approved files, production records and packing information. Separate different variants clearly, especially where the packs look similar.

Confirm the required unit of quantity and how rolls, pouches, cartons or pallets will be identified. Agree any customer-specific label or packing-list information before packing starts.

Review the dispatch requirements in advance

For roll film, include the customer's roll and winding specification. For finished pouches, confirm the agreed packing quantity and protection requirements. Identify the documents and inspection records requested for the order.

Coordinate the dispatch plan with the customer's nominated contacts and agreed commercial terms. The quality and logistics service describes the production-support scope; customs and destination requirements must be confirmed for the actual shipment.

Close the order with traceable information

Check the shipment against the approved order and packing information. Finished packaging is inspected before dispatch, and identified nonconforming products are removed from the delivery batch.

Record agreed quantity or timing changes. Use shipment records to assess transport performance for the route, packing and handling conditions. Send the product specification and destination for a delivery plan.